Cash Management Policies

Minnesota Statutes 16A.275 requires that all monies received by the college or university totaling $1000 or more shall be deposited daily. Since this policy refers to the whole institution and not a single department, money needs to be deposited with cashiers on a daily basis. Monies should NOT be retained in individual offices for more than one business day, even if a safe is available.

Any cash or checks received during the day must always be secured in a locked cabinet/drawer or safe until they can be deposited with cashiers.

There is a spreadsheet for balancing/reconciling receipts available through the cashier’s office.

Event Registration

Event registration processes shall be coordinated with the accounts receivable office. All check payments will be mailed directly to the cashier’s office with Workday invoice.

Checks and Cash

Checks shall be deposited the following day of any event. It is not acceptable to hold customer checks.

Cashier no longer provides cash boxes. If a customer pays with cash, they must have exact cash as change is not provided.

Credit Cards

We accept Visa, Mastercard, & Discover. We do not accept American Express (APEX). Credit card information must never be written on anything. If you want to make payment with a credit card, the person(s) making payment must call the cashier’s office direct to give CC information. Receipts will be sent to originating department.

Updated 12/22/24